Community Child Care Council (4Cs) of Alameda County is a nonprofit organization serving families and child care providers in Alameda County. 4Cs of Alameda County exists to develop and coordinate resources to strengthen families and children.

4Cs is requiring that all new hires be vaccinated against COVID-19. If selected, you will be required to submit documentation of proof of vaccination or if you have an accommodation under ADA and Title VII, documentation will be required.

The Supervisor will report to the Director of Operations. This is an exempt position.

Duties and Responsibilities

· Supervision of the Agency Receptionist including training and annual performance appraisal.

· Supervision of the on-call maintenance staff including training.

· Participates in the recruitment, hiring, and firing of staff

· Proficient in Office Administration responsibilities, systems and procedures.

· Liaison with property management for work orders and staff safety and security concerns.

· Liaison for services and equipment vendors, i.e., Copiers, postage machine, recycling, water dispensers, secure file storage and shredding.

· Coordinate with IT department on all office equipment and leases.

· Primary backup for receptionist breaks, lunch, and absences.

· Provide general support to clients & visitors.

· Responsible for preparing the agency deposits and deposit reports for accounting.

· Address employees’ queries regarding office management issues/needs.

· Maintain office conditions and arrange necessary repairs.

· Responsible for the oversite of master calendar for the Hayward office meeting rooms managed by the receptionist.

· Provides oversite and approves of agency wide office supply orders.

· Responsible for managing printing activities for the agency.

· Coordinates Agency meetings both on and offsite.

· Assist with the VITA Tax Program. (seasonal)

· Other duties as assigned.

Qualifications:

· Preferred Bachelor’s degree

· Minimum five years administration/office experience

· Minimum two years supervisory experience

· Sound judgment

· Proficiency in Microsoft Office Suite (Excel & Outlook in particular), databases

· Facility to handle multiple tasks

· Facility to maintain confidentiality

· Facility to interact with diverse staff in a professional manner

· Excellent written and oral communication skills

· Must have an automobile

Job Type: Full-time

Pay: $61,074.00 - $64,288.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: Hybrid remote in Hayward, CA 94541